Administrative Responsibilities

• Maintains accurate records of all financial transactions, including income, expenses, and funds collected from members.
• Ensures that the society’s books of accounts are up-to-date and properly maintained.
• Keeps track of maintenance charges, sinking funds, reserve funds, and other contributions.
• Prepares the annual budget of the society in consultation with the Managing Committee.
• Ensures that funds are used appropriately for maintenance, repairs, and other expenses.
• Allocates funds for specific purposes such as security, waste management, and common area maintenance.
• Ensures timely collection of maintenance charges, property taxes, water bills, and other dues from society members.
• Issues notices for non-payment of dues and follows up with defaulters.
• Maintains a list of members who have defaulted on payments and reports to the Managing Committee.
• Operates the society’s bank account, ensuring all transactions are properly recorded.
• Deposits collected maintenance fees and other funds into the society’s designated bank accounts.
• Ensures that society funds are invested or saved appropriately as per cooperative housing society rules.
• Prepares financial reports and statements for auditing purposes.
• Ensures the society undergoes a mandatory annual audit, as per government regulations.
• Submits necessary financial documents to the Registrar of Cooperative Societies.
• Presents financial reports at Annual General Meetings (AGM) and Managing Committee meetings.
• Provides details of income, expenses, and account balances to society members when required.
• Maintains transparency in financial transactions to avoid disputes or mismanagement claims.