Administrative Responsibilities

• Maintain and update society records, including membership registers, property details, and resident information.
• Ensure proper documentation of agreements, notices, minutes of meetings, and correspondence with external authorities.
• Conduct Annual General Meetings (AGM) and Special General Meetings (SGM) as per the cooperative housing society rules.
• Circulate notices for meetings and maintain accurate records of minutes of meetings.

• Maintain financial records, including expenses, income, and audit reports.
• Ensure timely collection of maintenance charges, sinking funds, and other dues.
• Assist the Treasurer in preparing the annual budget and submitting financial statements to auditors.
• Ensure society’s bank accounts and funds are managed properly.
• Ensure the society follows the Maharashtra Cooperative Societies Act, 1960 and other housing regulations.
• Submit necessary reports and documents to the Registrar of Cooperative Societies.
• Handle any legal disputes related to the society, including property issues, membership conflicts, and maintenance disputes.
• Oversee the proper execution of property transfers, tenancy agreements, and share certificate issuance.
• Supervise repair and maintenance work of common areas, including lifts, water supply, gardens, and security.
• Coordinate with vendors and contractors for cleaning, waste management, and security services.
• Ensure compliance with fire safety, electrical safety, and structural stability regulations.
• Process applications for new membership, property transfer, and nomination.
• Address resident complaints and grievances, ensuring smooth resolution.
• Organize social events, cultural programs, and community welfare activities.
• Act as the point of contact between the management committee, members, and external authorities.
• Represent the society in dealings with municipal authorities, water and electricity boards, and legal entities.